Tech Update: Mozilla working on Thunderbird 3.1.7

            Mozilla corporation is currently distributing an update to the popular desktop email client Mozilla Thunderbird. The new version of the email program has not been officially announced yet, this will be done once the distribution to mirror servers worldwide has been completed.This also means that there is no official release log yet, only the beta release notes are available and they list several fixes...

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Known Issue: Message size increase after deleting part of message in Outlook.

       you've removed some unneeded text from a message that you received (a long signature and some old replies). Now you’ve noticed that now the message actually is larger. you were expecting it to be smaller since I’ve only removed text and not added any.How is this possible and how can you prevent this?This issue happens because when you edit a message, some style definitions of the default editing template and message...

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How to add note to message in Outlook 2010

        There are several ways you can do this in Outlook 2010.Custom flagsWhen you flag an item, you are free to choose the text for the flag. By default the text is set to “Follow up” and there is a list to choose some from as well, but you can type any text you want.In order to type the text, right click on the Flag column in Outlook or press CTRL+SHIFT+G and choose “Custom…”.Type your custom text for a flagYou can...

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How to quickly add a selected text to new mail in Outlook

        This is one of the “hidden features” in Outlook which allows you to send copied text or files without first creating a new message.The trick is really simple.First, copy some text or files from any application (it can be Outlook but it doesn’t have to be) by selecting it and pressing CTRL+C. Now go to Outlook and press CTRL+V. You’ll find that Outlook immediately creates a new message with the copied text...

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How to enable a Read Receipt request in Outlook 2010

            After sending the email, sometime it becomes a frantic need to know when the recipient will start reading it, Outlook has an intrinsic feature which lets you know immediately when the person starts reading your message. By using Tracking, you can track down the email. This article elaborates how you can enable this feature.Launch Outlook 2010, and from Home tab, click New E-mail.Navigate...

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Outlook 2010: Missing Forward option in mails which are already forwarded once.

     When you forward or reply an email in Outlook, you can no longer see forward or reply icon in the orignal email that you have forwarded it or replied to it.How do you get that back? It’s unclear if the icons are still showing but do not reflect the reply/forward status or that the icons are not showing at all. Let’s first make sure the icon column is actually still showing.Icon doesn’t reflect the statusIf the icon has...

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Outlook: Forward or reply icon missing in already forwarded mails

         When you forward or reply an email in Outlook, you can no longer see forward or reply icon in the original email that you have forwarded it or replied to it.How do you get that back?It’s unclear if the icons are still showing but do not reflect the reply/forward status or that the icons are not showing at all. Let’s first make sure the icon column is actually still showing.Adding the Icon columnThe...

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Outlook: Mail's hang in Outbox

   you might have observed that outbox is having several messages waiting to get sent out. you have noticed that some of these messages have a date and are written in italics. Other messages have no date and are in Roman. Upon sending and receiving, the ones in italics get sent but the ones in Roman hang in the Outbox.What is the difference and how can you fix this without needing to recreate the messages?If the message is not in italics...

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Outlook 2010: Flag details missing after de-flagged

        In Outlook 2003 when an item is flagged, and subsequently marked Complete, the email would show the date and time it was de-flagged and marked as complete. In 2010, it is only showing the date.How do you get it to show both the completed date and time again?You cannot change that flagging behavior,What you can do is adding the "Flag Completed Date" column to your view and customize the date layout for that...

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Outlook: Unable to backup huge PST files

            When you are backing up your pst-file in outlook you get an error that tells me that there isn’t enough room on the external drive to back up the file. This cannot be correct; the file is listed as being only about 4.2 GB, and the external drive you trying to back it  has up to 31 GB of free space! Any clue as to what’s going on here?In which format is the file system of your...

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Tips to impove IMAP performace in Outlook

Several users may have complain that Outlook 2007 freezes (or becomes extremely slow) until the synchronization between IMAP server and Outlook data file is complete.If you are also frustrated with Outlook slowness, read some simple tweaks to help you improve the performance of Microsoft Outlook with IMAP:Click "Tools" and then "Send/Receive Settings." Click "Define Send/Receive Groups," then "Edit" and tick the "Inbox" check box. Select the "Download...

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How to import calenders in Windows Live mail

                                             To import a calendar from a program such as Outlook into Windows Live Mail,  you can import the calendar into Windows Live Calendar on the web. When you use your Windows Live ID to...

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How to flag mails as irrelevant after specific time in Outlook 2010

How can I mark a message, similar to flagging a message, as “irrelevant” after a certain date?For this Outlook has the “Expires after” message option. When the set date is reached, the message will appear in a Grey strike through font for easy recognition.Setting the expiration dateYou can set an expiration date on a message, in the Message Options dialog. For this you’ll first have to open the message by double clicking it. You can then find the...

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Outlook 2010: Organize

Where can you find the Organize feature in Outlook 2010?The Organize feature itself has been removed in Outlook 2010 mainly because it was made up of 5 other features which are still there;    * Move to folder      Home tab-> Move    * Rules and Alerts      Home tab-> Rules    * Categories      Home tab-> Categorize   ...

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Outlook 2007 attachment issue: Restrict safe list sender attachment download

         Pictures in messages from some senders are not downloaded unless you click a bar above the message. Pictures in messages from others download as soon as the message is opened. can you create some kind of list that allows this to occur?Yes, Outlook can allow you to create this type list Follow below steps:Outlook 2007Open outlook and then click on the option "Tools",Now select the option "Trust Center" under which...

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Attachment issues in outlook: word attachments

                                           When you receive a .doc attachment in Outlook, and double click on it, Word opens it in Reading Layout (two pages side by side) instead of normal mode. Opening a document outside of Outlook opens normally...

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Restrict attachment download for all senders in Outlook 2003.

                                      Pictures in messages from some senders are not downloaded unless you click a bar above the message. Pictures in messages from others download as soon as the message is opened. can you create some kind of list that allows this to...

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How to create custom voting option in Outlook

         When enabling the voting option in your email, you can freely type in the space for the possible answers. Just make sure you separate each answer with a semicolon ( ; )To set up voting on an email, Outlook 2003:  After completing you new mail composition press the "Options" button and select the option" Use voting button" and then type in the space for the possible answers.  Outlook...

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How to increase attachemnt size limit in Outlook 2010.

 Outlook 2010’s attachment limit         With Outlook 2010, the maximum size of an attachment has been set to 20MB. When you try to add a file which is larger than 20MB, Outlook will give you an error and will not allow you to add the attachment. This is in order to prevent the message from becoming stuck in the Outbox and to prevent you from needlessly uploading such a large attachment.Increasing the...

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Outlook 2010: Auto correction

           This feature is missing in Outlook 2007, or at least; that works a bit different from previous versions of Outlook/Word.In Outlook/Word 2003, there was an AutoComplete feature for AutoText entries that worked with a pop-up suggestion.In Outlook/Word 2007 and 2010, you’ll have to press F3 when typing the name of your saved Quick Part.In most cases it is not needed to type the entire name...

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How to assign different sounds for different senders in outlook

             When you receive an email from a certain contact, you can get a different “new email” sound than the default?Yes, that is possible by using Outlook rule.follow below steps:   1. click on Tools then select Rules and Alerts   2. New Rule   3. In the section “Start from a blank rule” choose;      Check messages when they arrive  ...

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How to create today’s unread mails search folder in Outlook

                       Do you want to conveniently manage all your mail you’ve received today even when you have rules configured which scatter them across different folders?      "Today’s Unread Mail" Search Folder. As the name suggests, it contains all the emails you have received today but haven’t read yet. As it is...

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