Deleting Old Mail's in IncrediMail

             If you keep mail on the server after downloading it in IncrediMail, you can re-retrieve it later in another email client or even in IncrediMail, if you have accidentally deleted an important message. 

That's great, but it means that your POP server will have to keep all those messages, and eventually your mailbox will be full. Your account will be clogged by so many old messages that it can't accept any new mail.In incrediMail lets you prevent that from happening easily, and automatically.Don't Clog the Mail Server with Very Old Mail in IncrediMail

Steps to avoid clogging your POP mail server with old mail in IncrediMail:

•     Select Tools | Accounts... from the menu.

•     Highlight the desired account.

•     Click on the Properties button.

•     Go to the Advanced tab.

•     Make sure Leave a copy of messages on server is selected.

•     Make sure Remove from server after __ day(s) is selected, too.

•     Choose how many days after downloading a message IncrediMail should remove it from the server.

        Anything between 3 and 25 days seems reasonable.
        When choosing the amount of time mail should reside on the server, take into account how much mail you get. If your mail volume is high, choose a shorter time.

•     Click OK.

•     Click Close.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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How to find message header

       Animation and stationery and sounds are nice, but they're not so nice any more when they are spam, or when they are not working.

In such situations a closer look at the message header lines can be helpful. Here's how to do it in IncrediMail.

View All Message Headers in IncrediMail

Steps to display an email's every header in IncrediMail:

•     Double-click the message in IncrediMail to open it in its own window.

        In IncrediMail Xe, you can also highlight the message in the message list.

•     Select File | Properties from the menu.

•     Go to the Details tab to see all the boring, but helpful lines of text.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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How print part of mail in IncrediMail

               To print an email including header information in IncrediMail, you need Outlook Express. To print part of an email in Outlook Express, you need to get involved with quite a bit of editing.

Now, instead of tackling the task of printing part of an email including header information in IncrediMail, let's look at printing a portion of an email message in IncrediMail, which is — easy.

Print Part of an Email in IncrediMail

Steps to print part of an email in IncrediMail:

•     Open the desired message.

•     Highlight the part you want to print using your mouse.

•     Select File | Print... from the menu.

•     Make sure Selection is selected.

•    Click Print.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Insert the Last Used Smiley Fast

         IncrediMail comes with a large selection of graphical and animated smileys, easily inserted with a few mouse clicks.

But if you use the winking smiley 10 times out of 10 (like I do) or if you want to repeat an emoticon for super emphasis, there is an even faster way to add it to your message.
Insert the Last Used Smiley Fast in IncrediMail

Steps to insert the last used smiley fast in IncrediMail:

•     Press "Ctrl key + 'E' key" on keyboard.

IncrediMail also provides a special toolbar that collects all your recently used emoticons for easy and fast access.

To insert an emoticon you have recently used in IncrediMail:

•     Select View | Emoticons Bar from the menu to make sure it is checked.

•     Click on the desired smiley in the emoticons toolbar. 

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Undisclosed Recipients in IncrediMail

      Of all the reasons not to disclose something, not many are good reasons.

But protecting the privacy of the people that make up the diverse group to which you forward a joke is usually a good reason. Don't reveal the names and email addresses of all recipients, especially if they do not know each other well.

In IncrediMail, hiding recipients is easy using the Bcc: field, and we can make it even better and prettier by using a trick that displays our emails as going to "Undisclosed recipients".

Send an Email to Undisclosed Recipients in IncrediMail

First, let's set up a special address book entry that helps us avoid typing "Undisclosed recipients" more often than is absolutely necessary.

•     Select Tools | Address Book... from the menu in IncrediMail.

•     Click the Contact toolbar button.

•     Type "Undisclosed" under First:.

•     Enter "recipients" under Last:.

•     Type your email address under Email Address:.

•     Click OK.

•     Close the Address Book.

To send an email to a group of people with individual recipients hidden and "Undisclosed recipients" in the To: field:

•     Start with a new email message in IncrediMail.

•     If you do not see a Bcc: field, select View | Show 'Bcc' Field from the menu.

•     Click on the To: button.

•     Highlight Undisclosed recipients.

•     Click To ->.

•     Now highlight all people in your address book you want to receive the message.

                Of course, you can also highlight a group.

•     Click Bcc ->.

•     Click OK.

•     Add any additional recipients' email addresses to the Bcc: field.

                Make sure you separate addresses with semicolons.

•     Compose and eventually send your message.

You'll Get a Copy

Since your email address is in the To: field, you will get a copy of your message to "undisclosed recipients" — do not let that alarm you. These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Smart Notifiers in IncrediMail

       The butler's serving mail, of course, iconically in IncrediMail.

Is all mail fit for the butler, though, and all fit mail equal? How about having specific characters, animals and animations announce emails from certain people, and turning off notifications for unimportant messages altogether?

With smart notifiers, IncrediMail Plus lets you set up rules for notifiers. You can adapt them for certain senders or group mails, for example, or differentiate by the email account that received an email.

 
Set Up Email Ringtones and Smart Notifiers in IncrediMail

Steps to have IncrediMail use particular notifiers for certain senders, e.g., or for mail sent to a particular account:

•     Select Tools | Select Notifier… from the menu in IncrediMail.

•     If you cannot see the menu bar, click Menu in IncrediMail's title bar.

•     Click Smart Notifier….

•     Pick the desired condition for your smart notifier under Select a condition.

•    To create a notifier for one or more particular senders, for example, make sure When an email arrives from a specific email address is selected.

•    To get special notifications for messages sent to one of your email accounts, make sure When an email is sent to a specific account is selected.

•     If the condition requires some input, enter it under 2..

•     If you have picked When an email arrives from a specific email address, for example, type the desired sender's address under Enter one or more email addresses separated with a comma; you can use the Contacts… button to enter known senders right from your address book.

•     If you have selected When an email is sent to a specific account, make sure the desired account is chosen under Select an account:

•     Select the desired new mail notifier under Select a Notifier.

•    Choose No Notifier to turn off notification for emails matching your criteria — emails from unapproved senders, for example, or with low importance.

•     Click OK.

•     Check the order of rules for smart notifiers.

•    The first rule that matches any new message arriving when IncrediMail checks for new mail is used to announce the batch.

•   Typically, put the most important rule — mail from your family, for example — on top and continue with decreasing importance.

•   Use the MoveUp and MoveDown buttons to change the order of rules.

•   Click OK.

•   Click OK again.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Save massage as draft

          You love to write really long emails. Often, there is not enough time for all that message writing. Fortunately, IncrediMail lets me save the email I'm composing as a draft and continue editing it later.

 
Save a Message as a Draft in IncrediMail

Steps to save a message as a draft in IncrediMail:

•     Select "File" | "Save" from the message's menu.

        Alternatively, simply hit Ctrl-S.
        If you use the Ctrl-S keyboard shortcut, make sure you do not hit Alt-S by mistake instead, which sends the (unfinished) message.

Continue Writing Your Draft

This lets IncrediMail save a copy of your message in the Drafts folder. Now you can close the message or even IncrediMail without losing your changes, and you can continue writing the message later.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Organizing Your IncrediMail

         As you install IncrediMail letters, animations, sounds and other styles, they automatically appear in a folder in your IncrediMail style box.

If you install many letters, things can get cluttered quickly. Fortunately, you can easily organize your IncrediMail styles by moving them to different folders.
Organize Your IncrediMail Letters, Animations, and Styles

To organize your IncrediMail letters, animations, sounds and other styles:

•     Click on the style you want to move in the IncrediMail Style Box.

•     To open your Style Box in IncrediMail, create a new message and click on the left arrow button at the left border of the message creation window.

•     While keeping the mouse button clicked, drag the style to the target folder.

•     Release the mouse button.

Create a New Folder for Content in IncrediMail

To create a new folder in the IncrediMail Style Box:

•     Click on any folder in the Style Box with the right mouse button.

•     Select New from the menu that comes up.

•     Type the desired name of your new folder.

•     Hit Enter.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Previewing mail more securely

      You read most of your mail's in the IncrediMail preview pane. It's just too convenient.

Fortunately, looking at self security-conscious , which pointed to the long list of viruses and worms spreading by exploiting preview panes, could be reassured, too, by making the preview pane a bit more secure.

In IncrediMail, shy of hiding the preview pane altogether, you can disable all scripts from being run by just reading a mail in the preview pane. Scripts in emails are never essential and hardly ever needed. So you will not lose any functionality by turning them off but only gain security.

 
Make Previewing Mail More Secure in IncrediMail

Steps to make previewing mail more secure in IncrediMail:

•     Select Tools | Options... from the menu.

•     Go to the Security tab.

•     Make sure Disable scripts and iFrames when loading messages is checked.

•     Click OK.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Leave a copy on server

         Usually, you'll not want to keep mail you have already downloaded in IncrediMail on the server. But it can be handy. If you want to fetch the same messages in another email program, for example. Or if you've accidentally deleted important mail. For these cases, IncrediMail can keep a copy of all mail it downloads at the server.

Leave a Copy of Downloaded Mail at the Server in IncrediMail

To have IncrediMail leave a copy of downloaded mail at the server:

•     Select Tools | Accounts... from the menu in IncrediMail.

•     Highlight the desired account.

•     Click Properties.

•     Go to the Advanced tab.

•     Make sure Leave a copy of messages on server is selected.

•     Click OK.

•     Use the Close button.

If you want to make sure you're not clogging the mail server with old messages, IncrediMail can help you, too.These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Increase the Text Size

             Computer screens are great for playing games and watching movies, but in spite of recent advances they are still not ideal for reading text. Yet, this is what we do most of the time. We read emails, for example.

If you read your emails in IncrediMail, you can make some messages easier on the eyes by increasing the font size used to display them. This can be helpful with notoriously pretty but small newsletters, for example.

 
Increase the Text Size When Reading Mail in IncrediMail

Step to increase the text size when reading mail in IncrediMail:

•     Hold down the Ctrl key while you scroll down on your mouse wheel.

This works in both the IncrediMail preview pane and if a message has been opened in its own window. If you have no mouse wheel, you can select "View" | "Text Size" | "Larger" from the menu.

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Look up a Word Definition

       How handy a dictionary or encyclopaedia would be. but wait, isn't the web just a browser  and some typing or copying and pasting — away?

But wait again! In IncrediMail, a handy window with translations, definitions and articles from encyclopaedias is just a mouse click away.

 
Look up a Word Definition or Translation in IncrediMail

Steps to get an instant translation for a word or its definition from online encyclopaedias in IncrediMail:

•     Double-click the desired word in an email.

•     Click the down arrow on the globe button that appears next to the highlighted word.

•     Select Translate "___" from the menu.

Look up Words Even Faster

Alternatively, you can also

•     Hold down the Ctrl key while clicking on any word with the right mouse button or

•     Highlight a word and click the Translator icon in the message toolbar or header area.

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Log Receiving and Sending Activity

        You do notice, when something does not work — you cannot send mail, or new emails do not arrive. IncrediMail may even pop up an error message with some hints. Often, these hints may be enough to fix the problem, but sometimes they are not.

   IncrediMail can also keep a detailed (and dry, of course) log of what it does and tries to get your messages, or get them delivered. You can then use these recordings to better diagnose the condition, or be appreciated tremendously by a tech support person who'll love you for the detailed data — "the log" — you hand them.

 
Log Receiving and Sending Activity in IncrediMail for Troubleshooting

Now, to make IncrediMail record its actions while sending or receiving mail:

•     Select Tools | Options... from the menu in IncrediMail.

•     Go to the Advanced tab.

•     Make sure Generate a log file when sending or receiving mail is checked.

•     Click OK.

After you have turned on logging, all attempts to send or receive mail are recorded. To access the log files created, go the Advanced options tab again and click on Logs.... You'll find files named "IMAP - ", "POP - " or "SMTP - " plus the name of the account for which the mail action was carried out.

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Junk mail filter in IncrediMail

           IncrediMail includes a sophisticated subscription service that filters mail without you having to spend another thought or click on all the junk (more or less). But even without a subscription to JunkFilter Plus, you can turn your IncrediMail Inbox into a lean and spam-free place.

Using IncrediMail's own filtering engine, you can send all mail from senders you have not yet approved to the Junk Mail folder (okay, it's the JunkFiler Plus is OFF folder, too). Reviewing the messages in this folder, you can then easily add new senders to your list of approved addresses.
 

Filter Mail from Unknown Senders to the Junk Folder as Spam in IncrediMail

To send mail from senders you have not approved to the junk folder in IncrediMail automatically:

•     Select Tools | Message Rules... from the menu.

•     Click Add....

•     Make sure the filter reads If Received from unapproved sender then Move it to.

•     Click the ... button.

•     Highlight the Junk Mail folder.

•     Click OK.

•     Click OK again.

•     Click Close.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc

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Enable hotkey shortcuts in IncrediMail

             You have IncrediMail running in the background all the time, and you use the system tray icon extensively, but something is clearly missing in this display of IncrediMail's ubiquity: the keyboard.
 

     IncrediMail also offers keyboard shortcuts that you can use even when IncrediMail is not the topmost window. If you press the right keyboard shortcut in Notepad, for example (or in Windows Mail), a new message composition window comes up in IncrediMail.
 

Enable System-Wide IncrediMail Keyboard Shortcuts

Steps to enable system-wide keyboard shortcuts in IncrediMail:

•     Select Tools | Options from the menu in IncrediMail.

•     Go to the Advanced tab.

•     Make sure Use IncrediMail Hotkeys (F6, F10, F12) is checked.

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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IncrediConvert : Exporting tool

       As soon as you want to switch from IncrediMail to another email program, you discover a good reason to switch that is at the same time a reason not to switch: IncrediMail does not offer you to export mail to a common format that would allow you to import your precious messages to the new email client.Export Mail from IncrediMail Using IncrediConvert

IncrediConvert is free, but it may not work with every version of IncrediMail.

To import mail from IncrediMail in another email program with IncrediConvert:

•     Create a backup of your IncrediMail data.

•     Launch IncrediConvert.

              IncrediConvert automatically selects your default IncrediMail Identity and all folders except Deleted Items.

•     To convert mail from another identity, select its path under IncrediMail\­Data\­Identities in the folder tree on the left.

•      Make sure you deselect all empty folders. When trying to export messages from empty folders, IncrediConvert can stall.

•     Click the Export toolbar button.

•     Highlight Desktop under Select output folder..

•     Click Create new folder.

•     Type "exported mail".

•     Hit Return.

•     Click OK.

•     Click Open folder.

    For every folder inside exported mail:
 

•         Open the folder by double-clicking it.

•         Press Ctrl-A to select all .eml files.

        Drag and drop them to the folder in Outlook Express that you want to import them to.
        (Make sure you drop the .eml files on the folder in Outlook Express (with Outlook Express open), not the folder in Windows Explorer where Outlook Express keeps mail on your hard disk.) These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Incredimail Backup PRO

           

             

       As soon as you want to switch from IncrediMail to another email program, you discover a good reason to switch that is at the same time a reason not to switch: IncrediMail does not offer you to export mail to a common format that would allow you to import your precious messages to the new email client.

 
Export Mail from IncrediMail to Another Email Program

Fortunately, there are tools to extract your emails from IncrediMail, e.g. IncrediConvert.

To save IncrediMail mail to EML files, which you can import into other email programs, with Incredimail Backup PRO (see below for a free alternative):

•     Launch Incredimail Backup PRO.

•     Make sure My incredimail accounts is selected.

•     Click Extract to EML.

•     Highlight the desired IncrediMail identity.

•     Click Next ->.

•     Optionally, uncheck all folder you do not want to export.

•     Click Next ->.

•     Highlight your Desktop.

•     Click Next -> again.

•     Close Incredimail Backup PRO.

•     Open the [Date] - Incredimail EML - [Identity] folder on your Windows Desktop.

              For every folder inside:

•       Open the folder with a double-clicking.

•       Press Ctrl-A to select all .eml files.

        Drag and drop them to the folder in Windows Mail or Outlook Express that you want to import them to.

 
        (Make sure you drop the .eml files on the folder in Windows Mail or Outlook Express, not the folder in Windows Explorer where Windows Mail or Outlook Express keeps mail on your hard disk.)These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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Editing User Dictionary: IncrediMail

   Does the IncrediMail spell checker know your name or your city's?

Fortunately, it's easy to add new words to your personal user dictionary so the spell checker stops bothering you about using them in emails. What, though, if you have added a misspelled word — and now would like to get back alerts about it?

Edit Your IncrediMail User Dictionary

Steps to remove words you have added to IncrediMail's spell checker or edit them:

•     Open your IncrediMail store folder in Windows Explorer.

•     Make sure IncrediMail is shut down.

             Open the Identities folder, then your identity's folder and finally the lex folder in your IncrediMail data directory.

•     Launch Notepad (or your favorite text editor).

•     Drag and drop the private.tlx onto Notepad.

•     Look for the word you want to delete or edit.

•     To remove a entry, delete the entire line on which you find the word.

•     To edit an entry, edit the word in place.

•     Close Notepad saving private.tlx. 

These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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IncrediMail's store Folder

           It's easy to read your mail in IncrediMail itself, and you can control the settings, spam filter, blocked senders, contacts and drafts from there, too. No, you don't have to access your IncrediMail data folder on disk directly for that. You can even back up and restore or move all your IncrediMail data from the friendly program itself. Why Would You Want to Look Inside IncrediMail?

So why would anybody want to locate and open the place on their disk where IncrediMail keeps all the files and hides all the details? Isn't it dangerous?

If you take care not to delete or touch any file without making a backup copy of it first (just create a copy of the file in the same directory and add ".orig" to its name) messing with your IncrediMail data directly will do no harm. And it can be useful for removing addresses from the IncrediMail auto-complete list, for example; or to clean up your IncrediMail letters; or to back up certain aspects manually; or to apply a fix if something inside IncrediMail breaks.

 
Find And Open Your IncrediMail Data Folder and Message Store

Now, to locate and open your IncrediMail data folder:

   

•     Make sure Windows is set to show hidden files in Explorer.

•     Select Tools | Options... from the menu in IncrediMail.

•     Go to the General tab.

•     Click Data Folder Settings....

•     Hit Tab until the field with the current location of your data folder is highlighted.

•     Press Ctrl-C.

•     Shut down IncrediMail.

•     Press Windows-R.

•     Now press Ctrl-V.

•     Hit Return.

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Handwritten email signature

                 Before email, we knew pretty well what a signature was. It did not include a quotation, and no URLs either. With IncrediMail, you can start practicing your signature again and add it to the messages you send — "handwritten".

Create a Handwritten Signature in IncrediMail

Steps to set up a hand-written email signature in IncrediMail:

•     Start by composing a new message in IncrediMail.

•     Select Tools | Signature | New Signature... from the message's menu.

•     Use pencil and rubber to create your personal signature on the grid.

•     Click Save.

•     Click OK.

Now that you have a handwritten signature in IncrediMail, make sure it is appended. These steps can be followed for IncrediMail installed in Windows XP, 2000, 98 etc 

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