How to Create email rules in Outlook 2007 or Outlook 2003

How to Create email rules in Outlook 2007 or Outlook 2003

 
       Many of your emails follow a somewhat predictable pattern, which make them ideal for automatic mail sorting.

 

Office Outlook 2007 lets you create email rules, or mail filters, to automatically move emails to folders, or delete emails, etc. - following a set of conditions you outline yourself.

Step 1: 

To create an email rule in Outlook 2007, go to Tools > Rules and Alerts, Outlook 2007 will open the Rules Wizard, which will guide you through all the filters you can create for an email rule, how to name it, and when to start running it. 

Step 2: 

choose the type of email rule you want to create The first step is to choose one of 12 email rule types: under "Stay Organized", you will find the most common rule types, like automatically moving an email to a folder, based on sender, recipient, or subject. We will choose "Move messages from someone to a folder".

Notice that as you change the selection at the top (Step 1), the email rule criteria change at the bottom as well (Step 2). In our case, after choosing the first option, we now have to choose the sender, and the destination folder.

Step 3: 

Configure the criteria of your rule

Each blue underlined piece of text is a clickable link: click on the "people or distribution list" to pick a sender

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Then click on "specified [folder]" to choose (or create) the email folder in which matching messages should be moved.

These steps can be followed on Windows Xp and Windows 7