How to backup your email data on Outlook 2007Backup:
1. The data is saved in a Personal Folder File (.pst) only if you are not using Microsoft Exchange account or Windows Live Mail account. For Microsoft Exchange Account or Windows Live Mail account your backup data is saved locally on your computer instead of the e-mail server.
There are two .pst files, one is the personal folder file which includes all of your Outlook folders, such as the Inbox, Calendar, tasks and Contacts and the other is the Archive Folder which includes archive messages of your Outlook.
2. You can easily locate the data files in outlook 2007 using the following steps.There are two ways to access the location of your data files.
Go to Main Menu of Outlook 2007,
1. click File > Data File Management...
2. click Tools > Account Settings...
3. If "Data Files" tab is not selected, click on the "Data Files" tab. You may have a single data file or multiple data files. These "Data Files" are where you store your email messages, calendar, tasks and other items.
4. Highlight the data file that you are interested in backing up and Click on the Open Folder icon. Windows Explorer will be opened automatically and will take you to the location where this data file is stored. Now select the outlook.pst and archive.pst file you want to backup.
5. Within the folder you should find an outlook.pst file . Burn this file to a CDROM disk , Hard disk or other backup source. If you archive your email, be sure to backup the archive.pst file as well.
Note: Prior to backing up these files, Outlook will need to be closed.
The table below lists key Outlook files that you may want to back up in addition to your Personal Folder(s). You will need to completely exit Outlook prior to copying these files. Depending upon your configuration some or all of these files may be present in your Outlook directory.
Type of File Name or Extension
Personal Folders .pst files
Outlook Bar shortcuts .fav files
Rules Wizard rules .rwz files
RSS subscription names .sharing.xml.obi files
Known feed list for RSS .xml.kfl files
Nicknames .nick files
Customized toolbar settings outcmd.dat
Customized system folder views Views.dat
Macros and VBA programs VbaProject.otm
Signatures .rtf, .htm, and .txt files
Stationary .htm files
Templates .oft files
Dictionary .dic files
Restore :
If you have followed the steps above to backup your Outlook data, restoring is simple. All you do is copy the backup PST file(s) into the folder that you located when you initially backed up your work.
These steps can be followed for both Windows Xp and Windows 7
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