Creating custom quick step in Outlook 2010

                 Quick Steps are easy-to-use one-click buttons which perform multiple actions at once. If you file your mail, they can be a life saver – one click and that conversation is filed away and marked as read. If you send e-mail to the same people over and over – one click and you have a new email to your team. As your work style in Outlook changes, you can configure Quick Steps to work the way you do.

You can also create your own Quick Step. Under the Home tab click Create New from the Quick Steps box.

Now you can choose actions for your new Step, create a name for it, and add text that will displayed when you hover over the new Step.

For example here we want to copy an email to a specific folder and flag it. You can add multiple actions to your custom Quick Steps which can make managing your email easier.

Here is the final selections for our new Quick Step. We named it Copy to our misc folder, flagging it, created a shortcut key, and included a Tooltip text. When you’re finished click Finish.

Now in the Quick Steps box on the Ribbon you will see your new Step and can use it for emails you specify.

These steps can be followed for Outlook 2010 installed in Windows XP and Windows 7.